{"id":49980,"date":"2025-12-15T13:21:10","date_gmt":"2025-12-15T18:21:10","guid":{"rendered":"https:\/\/smallfarms.cornell.edu\/?post_type=guide&#038;p=49980"},"modified":"2026-05-18T16:14:01","modified_gmt":"2026-05-18T20:14:01","slug":"why-keep-records","status":"publish","type":"resources","link":"https:\/\/www.smallfarmsupport.com\/es\/recursos\/guide-to-direct-marketing-livestock-and-poultry-2\/why-keep-records\/","title":{"rendered":"Why Keep Records?"},"content":{"rendered":"<p>Records are essential when raising animals for food production. To ensure consumer confidence<br \/>\nand maintain the marketability of meat products, livestock owners need to document the safety<br \/>\nof their product. Through effective recordkeeping, producers can strengthen consumer<br \/>\nconfidence by demonstrating tight control over potential risk factors. Recordkeeping also<br \/>\nprovides a tool for producers to monitor quality, efficiency, effectiveness, and success within<br \/>\ntheir herd management scheme. Complete, accurate livestock records also assist producers in<br \/>\nmaking management decisions regarding breeding, culling, and sale.<\/p>\n<p>Animal identification is essential for recordkeeping and is an integral part of animal disease<br \/>\ntraceability. All livestock should have a unique identifying number. Most breed registration<br \/>\nassociations for livestock require that animals be marked with a permanent tattoo (usually in<br \/>\ntheir ear). However, slaughter animals are unlikely to be registered with a breed association and<br \/>\nare generally identified with a unique visual number instead. Ear tagging has been a preferred<br \/>\nmethod of animal identification. However, USDA has a commitment to enhance traceability of<br \/>\ncattle and swine by encouraging the use of electronic (RFID) ear tags versus visual tags alone.<br \/>\nSome species incorporate health program compliance tags (such as Chronic Wasting Disease (CWD) or scrapie eradication tags) as their animal identification tags. For species requiring dual<br \/>\nidentification, such as cervids, dual tags or a combination of an ear tag and tattoo or microchip is<br \/>\nrequired. Accurate birth records are also essential for product testing and assuring quality to<br \/>\nconsumers. Ear notching may be an acceptable form of identification if performed on animals<br \/>\nless than two weeks of age and acceptable for regulatory agencies for that species of animal.<\/p>\n<p>Depending on how animals are managed, breeding dates may not be known. However, dates of<br \/>\nbirth for resulting offspring should be noted down if possible. Accurate birth records are<br \/>\nessential for age verification of slaughter animals and have a direct impact on product testing,<br \/>\nquality assurance and on legal requirements for discarding specific parts of the animal depending<br \/>\non whether the animal is of an age to be infected with specific pathogens. Herd of origin records<br \/>\nand movement documentation are also essential for tracking and eradicating important livestock<br \/>\ndiseases by identifying the origin of the disease and other animals likely exposed. Because many<br \/>\nof these diseases have long incubation periods, birthing and herd of origin records may be<br \/>\nrequired to be kept for a minimum of 5 years or the lifetime of the animal.<\/p>\n<p>Recordkeeping requirements, movement documentation and official USDA livestock<br \/>\nidentification to ensure animal disease traceability vary depending upon the species raised, its<br \/>\nsex\/age, whether it is entering the slaughter chain and\/or engaged in interstate transportation. The<br \/>\nfollowing regulations and Uniform Methods and Rules from the USDA\u2019s Animal and Plant<br \/>\nHealth Inspection Service (\u201cAPHIS\u201d) are applicable to most livestock farmers.<\/p>\n<p>\uf0b7 For scrapie (goats and sheep):<\/p>\n<p>USDA APHIS, Scrapie Program Standards Volume 1: National Scrapie Eradication Program (2019),<br \/>\nhttps:\/\/www.aphis.usda.gov\/animal_health\/animal_diseases\/scrapie\/downloads\/nsep-program-standards<br \/>\nfinal-rule.pdf<\/p>\n<p>\uf0b7 For tuberculosis:<\/p>\n<p>USDA APHIS, Bovine Tuberculosis Eradication: Uniform Methods and Rules (2004),<br \/>\nhttps:\/\/www.aphis.usda.gov\/animal_health\/animal_diseases\/tuberculosis\/downloads\/tb-umr.pdf<br \/>\nNational Tuberculosis Eradication Program, USDA APHIS, https:\/\/www.aphis.usda.gov\/aphis\/ourfocus<br \/>\n\/animalhealth\/animal-disease-information\/cattle-disease-information\/national-tuberculosis-eradication<br \/>\nprogram (last modified Sept. 10, 2018).<\/p>\n<p>\uf0b7 For brucellosis:<\/p>\n<p>National Brucellosis Eradication Program, USDA APHIS, https:\/\/www.aphis.usda.gov\/aphis\/ourfocus<br \/>\n\/animalhealth\/animal-disease-information\/cattle-disease-information\/national-brucellosis-eradication (last<br \/>\nmodified Sept. 10, 2018).<br \/>\nUSDA APHIS, Brucellosis Eradication, Uniform Methods and Rules (2003), https:\/\/www.aphis.usda.gov<br \/>\n\/animal_health\/animal_diseases\/brucellosis\/downloads\/umr_bovine_bruc.pdf. Chapter Two of this<br \/>\ndocument specifically concerns Bovine Brucellosis.<br \/>\nUSDA APHIS, Swine Brucellosis Control\/Eradication: State-Federal-Industry Uniform Methods and Rules<br \/>\n(1998), https:\/\/www.aphis.usda.gov\/animal_health\/animal_dis_spec\/swine\/downloads\/sbruumr.pdf<br \/>\nWhat Is Swine Brucellosis, USDA APHIS, https:\/\/www.aphis.usda.gov\/aphis\/ourfocus\/animalhealth<br \/>\n\/animal-disease-information\/swine-disease-information\/swine-brucellosis (last modified Aug. 31, 2018)<br \/>\nUSDA APHIS, Brucellosis in Cervidae: Uniform Methods and Rules (2003), https:\/\/www.aphis.usda.gov<br \/>\n\/animal_health\/animal_diseases\/brucellosis\/downloads\/bcervumr.pdf<br \/>\nCervids: Bovine Brucellosis in Cervids, USDA APHIS,<br \/>\nhttps:\/\/www.aphis.usda.gov\/aphis\/ourfocus\/animalhealth\/animal-disease<br \/>\ninformation\/!ut\/p\/z0\/fY7LDoIwFES_hiW5xRjUJVEDPuIaumkuUORqaaEtRP9eQmLiytXkTE4mAxxy4B<br \/>\nonuqMno1HNXPBY3KJ9yrbr6JoeDxFLst3pkm1ixtIVnIH_F<br \/>\nYFegwDT4BXRnv58pBj35ITC2ovFJUW7TtgDoUZrWhMNbqFUFOHSrQSlW9_m5qcRCcF6cbYbjkbsE<br \/>\nraiepvurA0E2kZlnaspFLGkYP-yYsPuMXIhw!!\/ (last modified Sept. 18, 2018)<br \/>\nUSDA APHIS, Animal Disease Traceability<br \/>\nhttps:\/\/www.aphis.usda.gov\/aphis\/ourfocus\/animalhealth\/SA_Traceability (last modified July 9, 2019)<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Records are essential when raising animals for food production. To ensure consumer confidence and maintain the marketability of meat products, livestock owners need to document the safety of their product. 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